Beyond the To-Do List: The Human Side of School Administration

Jfs Reality Check

If you’re new to the school environment, buckle up! This blog post offers a glimpse into what your future might hold. And if you’re a seasoned veteran, it’s a chance to step back, reassess, and maybe even rediscover your passion. 

Have you ever caught yourself muttering (or maybe even shouting internally): 

“I could get so much more done if these people just stopped interrupting me!”  

Or 

“I’m so sick of repeating the same thing all day!” 

Or perhaps the classic, 

“I’m so busy; dealing with parents/students/stakeholders is just a waste of my time!” 

If any of these resonate, it’s time for a reality check. Because while we absolutely understand the pressures and demands of working in a school, those thoughts signal a disconnect. A disconnect from the very heart of what makes school communities thrive: the people. 

School life is busy. Between managing budgets, coordinating events, handling student enquiries, and keeping the photocopier from staging a rebellion, it’s easy to feel overwhelmed. And when you’re juggling a million things, it can feel like “customers” (parents, students, and other stakeholders) are just another item on the to-do list, an interruption to your “real work”.  

But here’s the thing: they are the work. 

Think about it. Why do schools exist? For the students. And who supports those students? Parents, families, and the wider community So, while spreadsheets and strategic plans are essential, they’re ultimately tools to serve the people who make your school what it is. 

Now, we’re not saying you have to drop everything and cater to every whim. That’s not sustainable or even desirable. But we are saying that shifting your perspective can make a world of difference. 

 

Scenario 1: The Frustrated Front Desk 

Imagine this: a parent storms into the office, visibly upset because their child missed the bus. Do you: 

  1. A) Roll your eyes internally, mumble a perfunctory apology, and point them towards the bus company’s number.
  1. B) Take a deep breath, acknowledge their frustration (“I understand this is inconvenient”), and actively listen to their concerns. You can offer to connect them with the right person at the bus company or even just provide a calming presence.

 Option B takes a few extra minutes but can de-escalate a potentially difficult situation, build trust with the parent, and ultimately create a more positive school environment. 

 

Scenario 2: The Overwhelmed Teacher 

A teacher is swamped with grading and lesson planning, and a student keeps asking for help. Do you: 

  1. A) Politely brush them off with “I’ll help you later,” knowing full well “later” may never come.
  1. B) Take a moment to address their question, even if it’s just to point them in the right direction or offer encouragement.

Option B demonstrates care and builds rapport with the student. It reinforces that they are valued and supported, even when things are hectic. 

 

Scenario 3: The Stressed-Out School Business Manager 

A stakeholder is demanding information that you don’t have readily available. Do you:  

  1. A) Get defensive and explain why it’s not your fault.
  1. B) Acknowledge their need for the information and commit to finding it for them within a reasonable timeframe.

Option B shows professionalism and a willingness to help. It builds trust with the stakeholder and strengthens the school’s reputation. 

These situations can be challenging. Sometimes, the “customers” aren’t always sunshine and rainbows. But remember, everyone is dealing with their own stresses and challenges. A little empathy and understanding can go a long way. 

And sometimes, let’s be honest, the issue isn’t the “customers” at all. Sometimes, it’s that we’re in the wrong role. If you consistently dread interacting with people, it might be worth exploring other positions within the school where your strengths are better utilised. 

 

The Power of Connection 

 Schools are about people. Building positive relationships with parents, students, and stakeholders is not just a “nice to have”. It’s essential to creating a thriving school community. It’s about recognising the value you bring to the table and understanding the positive impact you can have on the lives of others. 

 

JFS Training 

Want to learn more about building strong relationships and effective communication strategies within your school? Contact us today to learn more about our Professional Development programs for ALL school staff. We can help your team develop the skills and strategies they need to create a positive and supportive school environment for everyone.